Productivity… Is the problem in Your Head?

One of my favorite magazines is Inc. and I recently read an article titled “Inside the Psychology of Productivity“.  My clients are always talking about the importance of being productive on a day to day basis and I thought this article was very insightful to the battles we all have in regards to the issue of Productivity.

Check out the full article at http://www.inc.com/magazine/201503/leigh-buchanan/the-psychology-of-productivity.html

Some of the Key points within the article are

  • Get to the root of YOUR procrastination
  • Focus on Progress, NOT To-Dos
  • Beware of Time Thieves
  • Be In-the-Moment with Everything You Do
  • “Don’t waste time on indecision. The secrete to moving forward with confidence is knowing where you want to Go”

Quick Tip- Quickmath Calculator

http://www.fishbowlinventory.com/infographics/quickbooks-tips-four-july-17-2012.html

http://www.fishbowlinventory.com/infographics/quickbooks-tips-four-july-17-2012.html

Organizing Your Office Can Greatly help with your Productivity

Organizing might not be your TOP priority when it comes to your business but taking the time to organize your office may just help your productivity level more than you could imagine.

I found this great article with 25 Office Organizing Tips that everyone can benefit from doing. Here is a summary of the tips provided by “Business Know How” you can find the full article at http://www.businessknowhow.com/manage/getorg.htm

  1. Clean out each desk drawer, to free up even more valuable storage space.
  2. Clear off the top of your desk, then wipe off the surface of the desktop.
  3. Keep essential items on your desktop (computer, phone, fax, card file).
  4. If you work with more than one person create an in box for each person.
  5. Have a master to-do list for each day at your desk.
  6. Pre-Sort the mail.  To-File, To-Read, To-Contact(write or call).
  7. Use a variety of containers to organize office supplies, paper clips and pens.
  8. Use a variety of desktop organizers or trays to organize papers that come across your desk.
  9. Create a separate drawer for personal paperwork, items, etc.
  10. Use storage boxes to store dated files.
  11. Purchase Magazine boxes to store booklets, magazines, catalogs you want to keep.
  12. Create a file for magazine articles or scan them into your computer.
  13. Filing system should be simple easy and manageable
  14. Color-coding your files makes it faster to find information.
  15. Do not over stuff folders.  It may be time to toss some of the information in the folder .
  16. Never overload filing drawer.  It will make it difficult to retrieve information in the drawers.
  17. Sub-divide larger files with interior file folders.
  18. Tab hanging file folders in the front.
  19. Return calls in batches.  Leave specific messages and the time you called if the person you’re trying to reach isn’t available.
  20. Empty workspace of everything but the project you’re working on to cut down on distractions.
  21. Keep an assortment of all-occasion cards and stamps in your desk.
  22. Keep takeout menus from favorite restaurants so you can  order ahead and pick up dinner on your way home.
  23. When using more than one checking account, color coded checks are an easy way to identify each account.
  24. At the end of each project or event, organize paperwork and file or store it.
  25. Straighten desk at the end of the day and especially at the end of the week so that you can start each morning with a clear desk.

The above information was obtained from http://www.businessknowhow.com/manage/getorg.htm!

file boxes

 

 

Quick Tip- Creating an Invoice

Tips

When using QuickBooks there are many shortcut key’s to navigate through screens quickly!  This week Quick Tip is for Finding Transactions or Amounts Quickly.

While you are in your Quickbooks Software press and hold the “Crtrl” key followed by the “I” key to open the Create Invoice Screen.

Key- controlKey- PlusKey I

Quick Tip- Finding Transaction Quickly

Tips

When using QuickBooks there are many shortcut key’s to navigate through screens quickly!  This week Quick Tip is for Finding Transactions or Amounts Quickly.

While you are in your Quickbooks Software press and hold the “Crtrl” key followed by the “F” key to open the Find Function.

ctrl-f-md

3 Things to Consider Before Your Business Donates to Charity

Throughout the year we as business owners and individuals are often approached by others about donating to Charities,  do you every questions if you should donate or do you just “Write the Check”…?

Here is a great article from Entrepreneur Magazine of 3 Things to Consider Before Your Business Donates to Charity http://www.entrepreneur.com/article/225130

Charitable Contributions

Cost of Goods Sold (Term Tuesday)

Cost of Goods Sold aka COGS or Cost of Revenue

1st of all please remember Cost of Goods Sold does not apply to just product based companies if you provide a Service you will have cost of services provided as well!

Definition

  1. Investopedia defines Costs of Goods Sold as “The direct costs attributable to the production of the goods sold by a company. This amount includes the cost of the materials used in creating the good along with the direct labor costs used to produce the good. It excludes indirect expenses such as distribution costs and sales force costs. COGS appears on the income statement and can be deducted from revenue to calculate a company’s gross margin. Also referred to as cost of sales.” http://www.investopedia.com/terms/c/cogs.asp
  2. QuickBooks Help defines Cost of Goods Sold as “The Cost of Goods Sold account is added to your chart of accounts the first time you add an inventory item. QuickBooks uses this account to track how much you paid for goods and materials that were held in inventory and then sold. While an item is held in inventory, its value is tracked in the Inventory Asset account, which is also added to your chart of accounts when you create your first inventory item. As soon as that item is sold using an invoice or sales receipt, its value is taken out of the Inventory Asset account and put into the Cost of Goods Sold account.”

For a service based company a few items that might be included but not limited to in your COGS account could include materials used to provide service, direct labor, subcontracted labor and commissions.

http://www.as-bookkeeping.com

Here is a link to brief informational video on Cost of Goods Sold by Investopdedia:

http://www.investopedia.com/video/play/what-are-cogs/

COGS

 

Quick Tip- Shortcut for Writing a Check

Tips

When using QuickBooks there are many shortcut key’s to navigate through screens quickly!  This week Quick Tip is for Writing a Check.

While you are in your Quickbooks Software press and hold the “Crtrl” key followed by the “W” key to open the Check Writing Screen.

Key- controlKey- PlusKey- W