Quick Tip- Creating an Invoice

Tips

When using QuickBooks there are many shortcut key’s to navigate through screens quickly!  This week Quick Tip is for Finding Transactions or Amounts Quickly.

While you are in your Quickbooks Software press and hold the “Crtrl” key followed by the “I” key to open the Create Invoice Screen.

Key- controlKey- PlusKey I

Did you Know… “Bookkeeper” has 3 consecutive double letters

Bookkeeper

Cash Flow (Term Tuesday)

Cash Flow

Definition

  1. Investopedia defines Cash Flow as “A revenue or expense stream that changes a cash account over a given period. Cash inflows usually arise from one of three activities – financing, operations or investing – although this also occurs as a result of donations or gifts in the case of personal finance. Cash outflows result from expenses or investments. This holds true for both business and personal finance.” Or “An accounting statement called the “statement of cash flows”, which shows the amount of cash generated and used by a company in a given period. It is calculated by adding noncash charges (such as depreciation) to net income after taxes. Cash flow can be attributed to a specific project, or to a business as a whole. Cash flow can be used as an indication of a company’s financial strength.” http://www.investopedia.com/terms/c/cashflow.asp
  2. Another great definition or explanation of Cash Flow from Wikipedia “Cash flow is the movement of money into or out of a business, project, or financial product. It is usually measured during a specified, limited period of time. Measurement of cash flow can be used for calculating other parameters that give information on a company’s value and situation. Cash flow can be used, for example, for calculating parameters: it discloses cash movements over the period.”
  • “to determine a project’s rate of return or value. The time of cash flows into and out of projects are used as inputs in financial models such as internal rate of return and net present value.”
  • “to determine problems with a business’s liquidity. Being profitable does not necessarily mean being liquid. A company can fail because of a shortage of cash even while profitable.”
  • “as an alternative measure of a business’s profits when it is believed that accrual accounting concepts do not represent economic realities. For instance, a company may be notionally profitable but generating little operational cash (as may be the case for a company that barters its products rather than selling for cash). In such a case, the company may be deriving additional operating cash by issuing shares or raising additional debt finance.”
  • “cash flow can be used to evaluate the ‘quality’ of income generated by accrual accounting. When net income is composed of large non-cash items it is considered low quality.”
  • “to evaluate the risks within a financial product, e.g., matching cash requirements, evaluating default risk, re-investment requirements, etc.” http://en.wikipedia.org/wiki/Cash_flow

Here is a link to brief informational video on “Understanding Cash Flow” from Investopedia:

http://www.investopedia.com/video/play/what-is-cash-flow/

 

Cash Flow Image

 

6 Things about Money You May Not Think About BUT should!

Here is a great article from Entrepreneur Magazine on  6 Things about Money You May Not Think About BUT should!

Click here to read the full article http://www.entrepreneur.com/article/225377

Key Points in the Article

1. Protecting your personal credit rating.

2. Diversifying your portfolio.

3. Choosing the right business entity.

4. Discussing finances regularly with your spouse or partner.

5. Keeping personal credit cards out of your business.

6. Aligning your salary with your business cash flow.

dollar sign

If you do what you have always done, you will get what you have always got. -Mark Twain

If you do what you have always done, you will get what you have always got. -Mark Twain

If you do what you have always done, you will get what you have always got. -Mark Twain

Quick Tip- Finding Transaction Quickly

Tips

When using QuickBooks there are many shortcut key’s to navigate through screens quickly!  This week Quick Tip is for Finding Transactions or Amounts Quickly.

While you are in your Quickbooks Software press and hold the “Crtrl” key followed by the “F” key to open the Find Function.

ctrl-f-md

3 Things to Consider Before Your Business Donates to Charity

Throughout the year we as business owners and individuals are often approached by others about donating to Charities,  do you every questions if you should donate or do you just “Write the Check”…?

Here is a great article from Entrepreneur Magazine of 3 Things to Consider Before Your Business Donates to Charity http://www.entrepreneur.com/article/225130

Charitable Contributions

Professional Bookkeeper (Funny)

This is NOT what A.S. Bookkeeping, LLC. does but it sure is Funny!
For an actual list of the Bookkeeping Services we provide please go to: http://www.as-bookkeeping.com/

This is not What A.S. Bookkeeping, LLC does

This is not What A.S. Bookkeeping, LLC does

Cost of Goods Sold (Term Tuesday)

Cost of Goods Sold aka COGS or Cost of Revenue

1st of all please remember Cost of Goods Sold does not apply to just product based companies if you provide a Service you will have cost of services provided as well!

Definition

  1. Investopedia defines Costs of Goods Sold as “The direct costs attributable to the production of the goods sold by a company. This amount includes the cost of the materials used in creating the good along with the direct labor costs used to produce the good. It excludes indirect expenses such as distribution costs and sales force costs. COGS appears on the income statement and can be deducted from revenue to calculate a company’s gross margin. Also referred to as cost of sales.” http://www.investopedia.com/terms/c/cogs.asp
  2. QuickBooks Help defines Cost of Goods Sold as “The Cost of Goods Sold account is added to your chart of accounts the first time you add an inventory item. QuickBooks uses this account to track how much you paid for goods and materials that were held in inventory and then sold. While an item is held in inventory, its value is tracked in the Inventory Asset account, which is also added to your chart of accounts when you create your first inventory item. As soon as that item is sold using an invoice or sales receipt, its value is taken out of the Inventory Asset account and put into the Cost of Goods Sold account.”

For a service based company a few items that might be included but not limited to in your COGS account could include materials used to provide service, direct labor, subcontracted labor and commissions.

http://www.as-bookkeeping.com

Here is a link to brief informational video on Cost of Goods Sold by Investopdedia:

http://www.investopedia.com/video/play/what-are-cogs/

COGS

 

A mediocre person tells. A good person explains. A superior person demonstrates. A great person inspires others to see for themselves.” Harvey Mackay

"A mediocre person tells. A good person explains. A superior person demonstrates. A great person inspires others to see for themselves."